• Skip to main content
  • Skip to main navigation
Baylor University
Office of the Registrar
  • Calendars
  • Courses & Catalogs
    • Schedule of Classes
    • University Catalogs
    • CLSS Class Scheduling (Faculty/Staff)
      • CLSS Training
      • CLSS Terminology
      • Class Change Request Form
      • GPE Schedule Build Timeline
      • Schedule Build Timeline Development
    • Room Scheduling (Faculty/Staff)
    • CIM Curriculum & CAT Catalog Resources (Faculty & Staff)
      • CIM Curriculum Resources
      • CAT Catalog Resources
      • CIM & CAT Deadlines 2025-26
      • CIM & CAT Deadlines 2026-27
    • Baylor's Academic Calendars
  • Exams & Grading
    • Spring 2025 Final Exam Schedule
    • Fall 2025 Final Exam Schedule
    • Grading Resources (Faculty/Staff)
      • Grading Information
      • Grading FAQs
      • Grading Scale
      • Spring Grading Deadlines
      • Summer Grading Deadlines
      • Fall Grading Deadlines
      • Grade Change Policies
      • Electronic Grade Changes- Faculty
      • Electronic Grade Changes for Approvers - OnBase
      • View Class List and Registered Credit Hours
      • Undergraduate Incomplete Grade Process
  • Enrollment & Registration
    • BearWeb
    • Registration Resources
      • Steps for Registration
      • Overview of BearWeb
      • Registration Status
      • Create and Register from a Plan
      • Register for Courses
      • Waitlist
      • Add/Drop Courses
      • Linked Classes
      • View Class Schedule in BearWeb
    • BearWeb Registration Schedule
      • BearWeb Registration Schedule
      • Professional Education (GPE) Registration Schedule
      • Priority Registration Request Procedures (Faculty/Staff)
    • Returning Student Reactivation
    • Wintermester
      • Wintermester FAQs
    • Summer Semester
    • University Withdrawal
      • Cancelations, Drops, vs. University Withdrawals
      • Submit a Withdrawal Form
      • Submit a Student Not Returning Form
      • Late Withdrawal Exception
      • Student Not Returning Staff Submission Instructions (Staff)
    • Class Roster Verification (Faculty/Staff)
    • Add/Drop Information (Faculty/Staff)
      • Course Repeat Process
    • Advising Registration Resources (Faculty/Staff)
      • Traditional Term Advising Registration Resources (Faculty/Staff)
      • GPE Advising Registration Resources (Faculty/Staff)
    • Prerequisite/Insufficient Grade Process (Faculty/Staff)
    • Withdrawal Workflow Resources (Faculty/Staff)
      • Summer Withdrawal Resources
    • Faculty Important Dates
      • Fall Faculty Important Dates (Faculty/Staff)
      • Spring Faculty Important Dates (Faculty/Staff)
      • Summer Faculty Important Dates (Faculty/Staff)
  • Records & Services
    • Transcript Information
    • Undergraduate Transfer Credit
      • Equivalent Course Tool
      • Equivalent Course Request
      • Transfer Credit Policies
      • Additional Transfer Credit Information
      • Abroad Equivalent Course Approval
      • Transfer Credit FAQs
    • Enrollment/Degree Verifications
      • Club Sport Certifications
    • FERPA
      • BearWeb FERPA Release Form
      • FERPA Annual Notification for Students
      • FERPA Policy
    • Name and Address Change
    • Adding/Updating Social Security Numbers
    • Commencement Information
    • Commencement Resources (Faculty/Staff)
    • Commencement Participation Policy
    • Diploma Information
      • Certified Electric Diplomas & Certificates
      • Diploma Name Considerations
      • Diploma Distribution for Current Graduates
      • Duplicate Diploma Orders for Alumni
    • Dean's Academic Honor List
    • GPA Slip Instructions/Final Grades
    • Enrollment Status
    • Undergraduate Course Repeat Policy
      • Academic Forgiveness Instructions in BearWeb
      • FAQs - Undergraduate Course Repeat and Academic Forgiveness Policy
    • uAchieve Degree Audit Instructional Videos
    • Student Testing Services
  • VA Education Benefits
    • Veteran Education Benefit Types
      • Chapter 33 - Post 9/11 GI Bill®
      • Chapter 35 - Survivors/Dependents Education Assistance
      • Chapter 31 - Veteran Readiness and Employment (VR&E)
      • Chapter 30/1606 - Montgomery GI Bill® Active Duty & Reservist
      • Marine Gunnery Sergeant John David Fry Scholarship
      • Hazelwood Act (Ineligible)
    • GI Bill® Checklist *Start Here!*
    • Yellow Ribbon Program (Post 9/11 GI Bill® Only)
    • Military Scholarships & Aid
    • Forms, FAQs & Resources
    • VA Benefits Team & Contact Information
      • Request an Appointment
    • Veteran Educational and Transitional Services (VETS)
  • Our Team
    • Contact Us
    • Staff Directory
    • Activities and Responsibilities
    • Org Chart
Baylor BU Home
Terminology

Terminology

Academic year

The academic year runs from August 1st to July 31st. For example, the 2018-2019 academic year runs from August 1, 2018 to July 31, 2019.

Certificate of Eligibility letter

You will receive this award letter from the VA when you apply for benefits and each term that you are certified to the VA to use your benefits. This letter provides information about how much entitlement you have been awarded and how much you have used. For Chapter 33 students, the letter will list your current eligibility percentage.

Eligibility percentage

Under Chapter 33, the VA awards a percentage based on the active duty service member or veteran's active duty service. This eligibility percentage determines how much the Chapter 33 beneficiary will receive from the VA for education assistance. For more information about what percentage that you may qualify for visit https://benefits.va.gov/gibill/resources/benefits_resources/rate_tables.asp.

Entitlement

Under each VA education benefit, a certain number of months is awarded or transferred to a student. Your entitlement can be broken down into months and days. There are 30 days for every month of entitlement. For example, 10 months of entitlement equals 300 days of entitlement. For every day of a term that you are a full-time student, you will use one day of entitlement. Any months with 31 days will only use 30 days of entitlement, and any months below 30 days will use 30 days of entitlement.

Example: A full time undergraduate student attending the Fall 2019 semester. The semester begins on August 26, 2019 and ends December 17, 2019.

Month Days of Entitlement Used
August 26 - August 31 5*
September 30
October 30*
November 30
December 1 - December 17 17

*August 31st and October 31st cannot be counted towards the student's entitlement. For an undergraduate student attending during the Fall 2019 semester, the student will use 112 days or 3 months and 22 days of entitlement.

Mandatory fee

A mandatory fee is a fee that all students are required to pay. Under Chapter 33, only mandatory fees and tuition can be certified to the VA. Mandatory fees include the General Student Fee, Administration Fee, Matriculation Fee, Laboratory/Course Fee(s), Chapel Fee, and Student Bar Association Fee (Law students).

Memo

The anticipated financial aid listed on your student account to reduce the amount due.

Merit-based scholarships

Merit-based Baylor scholarships are offered to incoming freshman based on ACT/SAT score and class rank and to transfer students based on cumulative transfer GPA.

Need-based scholarships

Need-based scholarship consideration is based on documented need as determined through the information provided on the Free Application for Federal Student Aid (FAFSA), CSS Profile , and availability of funding.

Non-standard term

A non-standard term is a term that is not of standard length (quarter or semester). Non-standard terms have to be certified to the VA separately. An example of a non-standard term is the parts of the summer term for undergraduate students. The summer is broken up into Minimester, Summer 1, Summer 2, and Full Summer. All of the summer non-standard terms are certified to the VA separately.

Rate of Pursuit

Rate of Pursuit refers to how many hours a student using Chapter 33 is taking divided by how many hours is required to be full time. For students who are using Chapter 33 and are less than full time, the rate of pursuit is used to calculate how much their housing stipends will be. For example, an undergraduate student is taking 10 hours during the fall semester. The student's rate of pursuit is the 10 hours he/she is taking divided by the 12 hours required to be a full time student: 83.33%. The VA rounds to the nearest 10% to determine how much housing the student will receive. For the previous example, the student will receive 80% of the amount of housing that he/she would have received if full time. Entitlement will be used based on the rate of pursuit without rounding to the nearest 10%.

Request for Certification Form

For every semester that you wish to be certified, the Request for Certification form must be filled out and submitted to the VA Benefits Office. Before submitting the form, you will need to register for your classes and finalize your schedule. It is important that you submit the form to the VA Benefits Office as soon as you are ready to be certified to ensure that your benefit payments are issued from the VA on time.

Rounding out

Rounding out refers to a student's last semester before graduation when he/she is able to take enough courses to be a full time student without the courses all falling within his/her degree plan. The classes that fall outside of the student's degree plan can be certified to the VA because it is the student's last semester before graduation.

Tuition and/or Fee specific award(s)

Awards that are specifically designated to only pay your tuition and/or mandatory fee charges. i.e. Graduate Assistantships, some athletic scholarships, some Truett scholarships, etc.

Yellow Ribbon Program

The Yellow Ribbon Program is a program that Baylor University participates in and that is offered through the VA for eligible students to use with their Chapter 33 Post 9/11 GI Bill® benefits. For more information on who is eligible, visit the Yellow Ribbon Program page.

Office of the Registrar

Clifton Robinson Tower - Suite 500
700 South University Parks Dr.
Waco, Texas 76706

One Bear Place #97068
Waco, Texas 76798-7068

Registrar@baylor.edu
Tel: (254) 710-1181
Fax: (254) 710-2233
FAQs
Faculty & Staff Resources
BearWeb
Courses & Catalogs
Exams & Grading
Enrollment & Registration
Records & Services
VA Education Benefits
Baylor BU Home
  • Calendars
  • Courses & Catalogs
    Back
    • Schedule of Classes
    • University Catalogs
    • CLSS Class Scheduling (Faculty/Staff)
      Back
      • CLSS Training
      • CLSS Terminology
      • Class Change Request Form
      • GPE Schedule Build Timeline
      • Schedule Build Timeline Development
    • Room Scheduling (Faculty/Staff)
    • CIM Curriculum & CAT Catalog Resources (Faculty & Staff)
      Back
      • CIM Curriculum Resources
        Back
        • General Courseleaf CIM Training (Faculty/Staff)
        • 2025-26 CIM Trainings (Faculty/Staff)
        • CIM Program Form (Faculty/Staff)
          Back
          • CIM Program FAQs
        • CIM Course Form (Faculty/Staff)
        • CIM Miscellaneous Form (Faculty/Staff)
        • Curriculum Inventory Management (CIM) FAQs
        • CIM Implementation Team
      • CAT Catalog Resources
      • CIM & CAT Deadlines 2025-26
      • CIM & CAT Deadlines 2026-27
    • Baylor's Academic Calendars
  • Exams & Grading
    Back
    • Spring 2025 Final Exam Schedule
    • Fall 2025 Final Exam Schedule
    • Grading Resources (Faculty/Staff)
      Back
      • Grading Information
      • Grading FAQs
      • Grading Scale
      • Spring Grading Deadlines
      • Summer Grading Deadlines
      • Fall Grading Deadlines
      • Grade Change Policies
      • Electronic Grade Changes- Faculty
      • Electronic Grade Changes for Approvers - OnBase
      • View Class List and Registered Credit Hours
      • Undergraduate Incomplete Grade Process
  • Enrollment & Registration
    Back
    • BearWeb
    • Registration Resources
      Back
      • Steps for Registration
      • Overview of BearWeb
      • Registration Status
      • Create and Register from a Plan
      • Register for Courses
      • Waitlist
      • Add/Drop Courses
      • Linked Classes
      • View Class Schedule in BearWeb
    • BearWeb Registration Schedule
      Back
      • BearWeb Registration Schedule
      • Professional Education (GPE) Registration Schedule
      • Priority Registration Request Procedures (Faculty/Staff)
    • Returning Student Reactivation
    • Wintermester
      Back
      • Wintermester FAQs
    • Summer Semester
    • University Withdrawal
      Back
      • Cancelations, Drops, vs. University Withdrawals
      • Submit a Withdrawal Form
      • Submit a Student Not Returning Form
      • Late Withdrawal Exception
        Back
        • FAQs: Late Withdrawal Exception
      • Student Not Returning Staff Submission Instructions (Staff)
    • Class Roster Verification (Faculty/Staff)
    • Add/Drop Information (Faculty/Staff)
      Back
      • Course Repeat Process
    • Advising Registration Resources (Faculty/Staff)
      Back
      • Traditional Term Advising Registration Resources (Faculty/Staff)
      • GPE Advising Registration Resources (Faculty/Staff)
    • Prerequisite/Insufficient Grade Process (Faculty/Staff)
    • Withdrawal Workflow Resources (Faculty/Staff)
      Back
      • Summer Withdrawal Resources
    • Faculty Important Dates
      Back
      • Fall Faculty Important Dates (Faculty/Staff)
      • Spring Faculty Important Dates (Faculty/Staff)
      • Summer Faculty Important Dates (Faculty/Staff)
  • Records & Services
    Back
    • Transcript Information
    • Undergraduate Transfer Credit
      Back
      • Equivalent Course Tool
      • Equivalent Course Request
      • Transfer Credit Policies
      • Additional Transfer Credit Information
      • Abroad Equivalent Course Approval
      • Transfer Credit FAQs
    • Enrollment/Degree Verifications
      Back
      • Club Sport Certifications
    • FERPA
      Back
      • BearWeb FERPA Release Form
      • FERPA Annual Notification for Students
      • FERPA Policy
    • Name and Address Change
    • Adding/Updating Social Security Numbers
    • Commencement Information
    • Commencement Resources (Faculty/Staff)
    • Commencement Participation Policy
    • Diploma Information
      Back
      • Certified Electric Diplomas & Certificates
        Back
        • CeDiploma or CeCertificate FAQs
        • CeDiploma or CeCertificate Features
        • Diploma Credential Validation
        • Certified Electronic Diploma & Certificate Information for Alumni
      • Diploma Name Considerations
      • Diploma Distribution for Current Graduates
      • Duplicate Diploma Orders for Alumni
    • Dean's Academic Honor List
    • GPA Slip Instructions/Final Grades
    • Enrollment Status
    • Undergraduate Course Repeat Policy
      Back
      • Academic Forgiveness Instructions in BearWeb
      • FAQs - Undergraduate Course Repeat and Academic Forgiveness Policy
    • uAchieve Degree Audit Instructional Videos
    • Student Testing Services
  • VA Education Benefits
    Back
    • Veteran Education Benefit Types
      Back
      • Chapter 33 - Post 9/11 GI Bill®
        Back
        • Veterans or Active Duty Chapter 33 Application Process
        • Spouses or Dependents Chapter 33 Application Process
      • Chapter 35 - Survivors/Dependents Education Assistance
      • Chapter 31 - Veteran Readiness and Employment (VR&E)
      • Chapter 30/1606 - Montgomery GI Bill® Active Duty & Reservist
      • Marine Gunnery Sergeant John David Fry Scholarship
      • Hazelwood Act (Ineligible)
    • GI Bill® Checklist *Start Here!*
    • Yellow Ribbon Program (Post 9/11 GI Bill® Only)
    • Military Scholarships & Aid
    • Forms, FAQs & Resources
    • VA Benefits Team & Contact Information
      Back
      • Request an Appointment
    • Veteran Educational and Transitional Services (VETS)
  • Our Team
    Back
    • Contact Us
    • Staff Directory
    • Activities and Responsibilities
    • Org Chart
  • General Information
  • Academics & Research
  • Administration
  • Admissions
  • Gateways for ...
  • About Baylor
  • Athletics
  • Ask Baylor
  • Bookstore
  • Calendar
  • Campus Map
  • Directory
  • Give to Baylor
  • News
  • Search
  • Social Media
  • Strategic Plan
  • College of Arts & Sciences
  • Diana R. Garland School of Social Work
  • George W. Truett Theological Seminary
  • Graduate School
  • Hankamer School of Business
  • Honors College
  • Law School
  • Louise Herrington School of Nursing
  • Research at Baylor University
  • Robbins College of Health and Human Sciences
  • School of Education
  • School of Engineering & Computer Science
  • School of Music
  • University Libraries, Museums, and the Press
  • More Academics
  • Athletics
  • Compliance, Risk and Safety
  • Human Resources
  • Marketing and Communications
  • Office of General Counsel
  • Office of the President
  • Office of the Provost
  • Operations, Finance & Administration
  • Senior Administration
  • Student Life
  • University Advancement
  • Undergraduate Admissions
  • goBAYLOR
  • Graduate Admissions
  • Baylor Law School Admissions
  • Social Work Graduate Programs
  • George W. Truett Theological Seminary Admissions
  • Online Graduate Professional Education
  • Virtual Tour
  • Visit Campus
  • Alumni & Friends
  • Faculty & Staff
  • Online Graduate Professional Education
  • Parents
  • Prospective Faculty & Staff
  • Prospective Students
  • Students
  • Anonymous Reporting
  • Annual Fire Safety and Security Notice
  • Cost of Attendance
  • Digital Privacy
  • Legal Disclosures
  • Mental Health Resources
  • Notice of Non-Discrimination
  • Report It
  • Title IX
  • Web Accessibility
 
Baylor University
Copyright © Baylor® University. All rights reserved.
Baylor University • Waco, Texas 76798 • 1-800-229-5678