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Baylor BU Office of the Registrar Courses & Catalogs CIM Curriculum & CAT Catalog Resources (Faculty & Staff) CIM Curriculum Resources Curriculum Inventory Management (CIM) FAQs
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Curriculum Inventory Management (CIM) FAQs

CIM General FAQs

1. What is CourseLeaf?

CourseLeaf is a powerful application offered by the vendor, LeepFrog. Baylor uses three CourseLeaf products, Catalog  (CAT), Class Scheduling (CLSS), and Curriculum Inventory Management (CIM). Having both CAT and CIM allows Baylor to integrate our curriculum management process directly with our academic catalogs and with our student information System, Banner. CourseLeaf eliminates the paper proposal process and automates the program approval process. 

2. What is the difference between CAT and CIM?

CAT is the Academic Catalog. CIM is the course and program management system with a workflow approval component.

3. What browser should I use to access the Curriculum Management System?

CIM should work on most browsers, including:

  • Mozilla Firefox - Includes Extended Support Release (ESR)
  • Google Chrome
  • Apple Safari
  • Microsoft Edge
4. How do I know which form fields are required?

Fields that are required are outlined in red. Your proposal cannot start the workflow until all required fields have been completed. You can, however, save changes to your incomplete proposal and return to complete and submit the form later.

5. How do I find a proposal that I started and saved but have not submitted yet?

On the home screen, use the green “Search” button.

6. What is the difference between “Save Changes” and “Start Workflow”?

Save – saves the proposal. This does not require all fields to be filled in and allows the user to resume the proposal at a later time.

Start Workflow – saves the proposal and submits it for approval. All required fields will be enforced at this time, so a proposal without all required information will not be able to be submitted. 

7. What is the difference between “Edit” and “Inactivate”?

Edit – opens the proposal to allow for changes to be made

Inactivate – opens the program inactivation form in a separate window

8. Once I start a proposal, can I save changes and come back later?

Yes! Simply click the grey “Save Changes” button at the bottom of the form.

9. How do I enter a proposal that is a collaboration between more than one department?

Joint, dual, and accelerated programs are examples of collaborative programs. Before submitting your program proposal, you must get approval from other departments that have any courses listed within the degree plan outside of the home department.

10. How do I delete a CIM proposal that was started by mistake?

Admins may use the Shred button to shred a proposal and set the course or program back to the last approved state. If it was a new proposal, the proposal is deleted from the system.

11. How do I upload files?

At the bottom of the proposal, click on the green “Attach File” button. You will be able to load additional information as a file from your computer.

12. What is “Preview Workflow?”

Preview Workflow allows the user to see what the workflow path would be like if the proposal were to be submitted at that moment. The workflow may change depending on the values entered in the form. Every time a proposal is changed, the Preview Workflow may change as well.

13. What is the difference between the different “Save” options?

When creating or editing a proposal in CIM, there are three options at the bottom of the form:

            1. Cancel (red) – closes the proposal and discards any changes since the last save

            2. Save (white) – saves the proposal. This does not require all fields to be filled in and allows the user to resume the proposal at a later time.

            3. Start Workflow (green) – saves the proposal and submits it for approval. All required fields will be enforced at this time, so a proposal without all required information will not be able to be submitted. 

14. How can I keep a record of my proposal?

Once a proposal has been submitted to workflow, you can export the file to PDF by clicking the gray “Export to PDF” button that appears once you click on the proposal in the list.  

15. Who should I notify about my proposal?

Prior to submitting your proposal, you must get approval from other departments that have any courses listed within the degree plan outside of the home department. You will also be asked to explain the impact your proposal makes on other departments.

16. How can I tell where my proposal is in the workflow?

Workflow steps are tracked on the right-hand side of the proposal in a vertical list. Completed workflow steps are green; the current workflow step is orange; and future workflow steps are grey. Directly under this list is the Approval Path. The Approval Path list provides Date/Time/User stamps for each of the completed workflow steps.

17. How do I know if my proposal was approved?

You will receive an automated email once your proposal has been fully approved. You will only receive this email if you initiated the proposal and started workflow on it.

18. Who do I contact for help? When should I contact someone for help?

Please read through these frequently asked questions and look through the training documents provided. If questions or concerns persist, you may contact coursehelp@baylor.edu or programhelp@baylor.edu.

CIM Program FAQs

1. What information is needed for the program proposal form?

The program form holds all relevant information about your proposal and creates a central place to save and store this information. While this information is used to populate the Catalog, information will also be used to report to accreditors regarding relevant changes to curriculum.

2. How do I enter a proposal that is a collaboration between more than one department?

Joint, dual, and accelerated programs are examples of collaborative programs. Before submitting your program proposal, you must get approval from other departments that have any courses listed within the degree plan outside of the home department.

3. How do I inactivate a course or program?

Once the course or program has been selected from the list, click the red “Inactivate Program” button on the top right. A pop-up window will be activated which will require information such as final catalog year, reason for closure, an explanation of how students, faculty, and staff will be informed, any teach-out plans.

4. How do I know if my proposal affects another course or program?

The CourseLeaf CIM Ecosystem displays all courses and programs that reference a specific course as a requisite or program requirement. To view the Ecosystem:

            1. Log into the CourseLeaf CIM Course Management dashboard

            2. Enter your selected course into the Search field and select “Search”

            3. Select your course from the results table

            4. The course information will display in the preview panel below the results table. The Ecosystem will display directly beneath your course title. Be sure to scroll down using the arrows on the right side of the box to see all results.

5. Who do I contact for help? When should I contact someone for help?

Please read through these frequently asked questions and look through the training documents provided. If questions or concerns persist, you may contact coursehelp@baylor.edu or programhelp@baylor.edu.

CIM Course FAQs

1. How do I copy a course into a New Course Proposal?

Select the green Propose New Course button. Once the form opens and loads, select the green Copy Course button on the upper right-hand corner of the form. This will open the course picker. Use the course picker to select the current course which matches most closely the course to be proposed, then edit the relevant fields. The course number will not pre-populate.

2. How do I cross-list a new course with an existing course?

To cross-list a new course with an existing course, you can edit the existing course and add the new course in the Cross Listed Courses area by selecting the green + button and entering the Subject and Course Number in the Quick Add/Add Course function. The title will appear as “Course Not Found” until you submit the proposal to workflow. Once submitted to workflow, the title will match the parent course.

3. How do I cross-list two or more courses?

To cross-list two or more courses, select one course to be the “parent” and complete the Propose New Course form adding the other course in the Cross Listed Courses area by selecting the green + button and entering the Subject and Course Number in the Quick Add/Add Course function. The title will appear as “Course Not Found” until you submit the proposal to workflow. Once submitted to workflow, the title will match the parent course.

4. How do I cross-list two existing courses?

It is not possible to cross-list two existing courses because the CourseLeaf system recognizes both of the courses as parent courses. You can choose one of the existing courses to be the parent course and follow the instructions for cross-listing a new course with an existing course.

5. How do I inactivate a course or program?

Once the course or program has been selected from the list, click the red “Inactivate Program” button on the top right. A pop-up window will be activated which will require information such as final catalog year, reason for closure, an explanation of how students, faculty, and staff will be informed, any teach-out plans.

6. How do I know if my proposal affects another course or program?

The CourseLeaf CIM Ecosystem displays all courses and programs that reference a specific course as a requisite or program requirement. To view the Ecosystem:

            1. Log into the CourseLeaf CIM Course Management dashboard

            2. Enter your selected course into the Search field and select “Search”

            3. Select your course from the results table

            4. The course information will display in the preview panel below the results table. The Ecosystem will display directly beneath your course title. Be sure to scroll down using the arrows on the right side of the box to see all results.

7. Who do I contact for help? When should I contact someone for help?

Please read through these frequently asked questions and look through the training documents provided. If questions or concerns persist, you may contact coursehelp@baylor.edu or programhelp@baylor.edu.

Office of the Registrar

Clifton Robinson Tower - Suite 500
700 South University Parks Dr.
Waco, Texas 76706

One Bear Place #97068
Waco, Texas 76798-7068

Registrar@baylor.edu
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Baylor BU Office of the Registrar Courses & Catalogs CIM Curriculum & CAT Catalog Resources (Faculty & Staff) CIM Curriculum Resources Curriculum Inventory Management (CIM) FAQs
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