Late Withdrawal Exception

What is a Late Withdrawal Exception?

Students are not permitted to withdraw after a term's last day for a University Withdrawal. It is critical that students follow these deadlines. Exceptions to this policy may be granted when extraordinary circumstances (e.g., medical or health emergencies) have impacted academic performance, have limited the ability to submit a timely withdrawal request, or make recording a grade of “Incomplete” inappropriate. 

Steps to Request a Late Withdrawal Exception:

1. The deadline for a Late Withdrawal Exception is the day prior to the first class day of the subsequent term.
2. Submit a Withdrawal Form
   Submit a Withdrawal Form
3. Submit the following materials from your Baylor email to LateWithdraw@baylor.edu.
   Note that these materials must be submitted in full no later than the day before the first day of the term/semester following the term/semester for which a Late Withdrawal Exception is sought.
   Requests submitted beyond this deadline will not be considered.
   • Letter. Write a letter stating your request for a Late Withdrawal Exception and the circumstances surrounding it. Address the letter to Withdrawal Exception Committee.
   • Documentation. Send documentation from a professional who would endorse the extenuating circumstances and their effect on your ability to complete the semester.
4. The Late Withdrawal Exception Committee will review these materials for consideration.
   • The decision of this committee is final.
5. The student will be notified through their Baylor email regarding the decision of the committee.
   • An undergraduate student who is approved for a Late Withdrawal Exception may not enroll for the upcoming full semester (i.e., Fall or Spring). This does not apply to graduate students.

Special Population Contacts

• Undergraduate students in the Louise Herrington School of Nursing. Contact the Associate Dean’s Office at https://nursing.baylor.edu/.
• Students in an Online Graduate Program—Contact the Program Director at https://professionaleducation.web.baylor.edu/student-resources/professional-program-student-withdrawal.

Late Withdrawal Exception FAQs

Steps to Apply for Reactivation Following a Late Withdrawal Exception:

1. Submit a Returning Student Reactivation Request
   Returning Student Reactivation

2. Submit the following materials from your Baylor email to LateWithdraw@baylor.edu.
   Materials must be sent no later than two weeks prior to the start of the term/semester for which reactivation is requested.

   • Letter. Write a letter requesting permission to apply for reactivation. Address the letter to Dr. Bob Shipp, Director of the Department of Major Exploration and Success Advising (MESA).
   • Documentation. Include supporting documentation from a professional confirming that circumstances which necessitated the student’s late withdrawal have been addressed and that the student has progressed sufficiently to return to academic studies.

   The Late Withdrawal Exception Committee will review these materials for consideration. The decision of the committee is final.

3. The student will be notified through their Baylor email regarding the decision of the committee.
   The applicant may reapply for reactivation as often as needed, as long as it is submitted at least two weeks prior to the start of the term for which reactivation is sought.

Resources

All academic actions, deadlines, and grading periods are on the University Academic Calendar.

The University Withdrawal Policy and the Exceptions to University Withdrawal and Return Policy can be found in the Academic Catalogs:

• Undergraduate Catalog 
• Graduate Catalog
• Law Catalog
• Seminary Catalog
• Social Work Catalog