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Baylor BU Office of the Registrar Records & Services FERPA
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FERPA

FERPA Basics

The Family Educational Rights & Privacy Act (FERPA) is a federal law that protects the privacy of student education records.

What is FERPA?

FERPA requires that the student give written permission for the release of “any personally identifiable information” other than general “directory information.” This permission should specify the records to be released, the purpose of the release, identify the party or class of parties to whom the release should be made, and be signed and dated by the student.

Students' Primary Rights under FERPA

  • Inspect and review education records
  • Request an amendment to their record for inaccurate or misleading information
  • Consent to the disclosure of information contained in their record
  • File a complaint with the US Department of Education for alleged violations

What is an education record?

Any record that is directly related to a student and maintained by Baylor, or someone acting on behalf of the institution. This includes all forms of record keeping, regardless of medium.

Who can access student education records?

Generally, schools must have signed consent from the student in order to release information from a student's education record. However, and exception is that school officials with legitimate educational interests can access student education records.

What is a legitimate educational interest?

Legitimate educational interest is when a school official requires a student's education record in the course of performing his or her duties for the University. A way to evaluate for legitimate educational interest is to ask if the school official has a legitimate need to know the requested information.

If ever in doubt, contact the Office of the Registrar with questions.

Phone: (254) 710-1181
Registrar@baylor.edu
 

FERPA Quick Reference Guide

Additional FERPA Resources

FERPA Quick Guide for Faculty/Staff
A brief overview of the Family Educational Rights and Privacy Act

FERPA Annual Notification for Students
The annual notification covering student rights related to educational records

FERPA Consent to Release Form Instructions
Students may consent to the release of their student information using the FERPA Consent to Release Information Form in BearWeb. 

FERPA FAQs

How to view a FERPA Release (Faculty/Staff)  

Office of the Registrar

Clifton Robinson Tower - Suite 380
700 South University Parks Dr.
Waco, Texas 76706

One Bear Place #97068
Waco, Texas 76798-7068

Registrar@baylor.edu
Tel: (254) 710-1181
Fax: (254) 710-2233
FAQs
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Baylor BU Office of the Registrar Records & Services FERPA
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    • Schedule of Classes
    • University Catalogs
    • Class Scheduling (Faculty/Staff)
      Back
      • CLSS Training
      • CLSS Terminology
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      • Schedule Build Timeline Development
    • Room Scheduling (Faculty/Staff)
    • Catalog & Curriculum Deadlines (Faculty/Staff)
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      Back
      • CIM Program Form (Faculty/Staff)
        Back
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      • CIM Course Form (Faculty/Staff)
      • CIM Miscellaneous Form (Faculty/Staff)
      • CIM Training (Faculty/Staff)
      • Curriculum Inventory Management (CIM) FAQs
      • CIM Implementation Team
    • Instructional Monday (4/9/23)
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    • Fall 2023 Final Exam Schedule
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      • Fall Grading Deadlines
  • Enrollment & Registration
    Back
    • BearWeb
    • Steps for Registration
    • Registration + Planning Instructional Resources
    • View Class Schedule in BearWeb
    • BearWeb Registration Schedule
      Back
      • Priority Registration Request Procedures
    • Professional Education (GPE) Registration Schedule
    • Returning Student Reactivation
    • Waitlist Information
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      Back
      • Wintermester FAQs
    • University Withdrawal Form
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    • GPE Advising Registration Resources (Faculty/Staff)
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      • Marine Gunnery Sergeant John David Fry Scholarship
      • Hinson-Hazelwood Act (Ineligible)
    • GI Bill® Benefits Checklist *Start Here!*
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