Electronic Grade Changes for Approvers - OnBase

Approving a Grade Change Form in OnBase

Step 1: Faculty submit a grade change form in BearWeb. No action is taken by approvers in BearWeb:

Step 2: Approvers receive action email from OnBase:

1. Click or cut‐and‐paste the link from the OnBase Email into a web browser, and login to OnBase.
2. The request will be available to lookup via Document Retrieval within OnBase.

Step 3: Log in to OnBase. Logging in from the email link will go directly to the Change of Grade Form to review details of the request. 
 

Step 4: View Grade Change Request Details:

1. View the grade change request details, including the “Reason Code” and “Reason Comment” fields to determine a decision.
2. Make any necessary comments and click the "Save Comment" button.

Step 5: Select the "Approved" or "Not Approved button from the top menu bar:
 

Step 6: Notification

• Email grade change decision notifications will be sent to the student and instructor. 
• Once all grade change decisions are submitted in OnBase grade changes are immediately updated in Banner.
• Chairs and Deans can use Document Retrieval to look up existing requests and can always refer back to OnBase to see the history and view the details of the request.