Electronic Grade Changes for Approvers - OnBase

Approving a Grade Change Form in OnBase

Step 1: Faculty submit a grade change form in BearWeb. No action is taken by approvers in BearWeb:

Step 2: Approvers receive action email from OnBase:

1. Click or cut‐and‐paste the link from the OnBase Email into a web browser, and login to OnBase.  Note that you must be logged into the VPN to access OnBase.  If it has been over a year since the last time you accessed OnBase, your ID may be locked under security protocol.  Please send email to OnBaseAministrator@baylor.edu requesting that your ID be unlocked.
2. The request will be available to lookup via Document Retrieval within OnBase.

Step 3: Log in to OnBase. Logging in from the email link will go directly to the Change of Grade Form to review details of the request. Note that you must be logged into the VPN to access OnBase.  If it has been over a year since the last time you accessed OnBase, your ID may be locked under security protocol.  Please send email to OnBaseAministrator@baylor.edu requesting that your ID be unlocked.
 

Step 4: View Grade Change Request Details:

1. View the grade change request details, including the “Reason Code” and “Reason Comment” fields to determine a decision.
2. Make any necessary comments and click the "Save Comment" button.

Step 5: Select the "Approved" or "Not Approved button from the top menu bar:
 

Step 6: Notification

• Email grade change decision notifications will be sent to the student and instructor. 
• Once all grade change decisions are submitted in OnBase grade changes are immediately updated in Banner.
• Chairs and Deans can use Document Retrieval to look up existing requests and can always refer back to OnBase to see the history and view the details of the request.