Class Scheduling (Faculty/Staff)

Spring 2024 Class Schedule Build Timeline and Resources

CLSS Links:

CLSS Scheduling Environment

CLSS Training Recording

CLSS Terminology

Scheduling Timelines:

Graduate Professional Education (GPE) Scheduling Timelines

CLSS Guide for GPE Programs

Spring 2024 - Traditional Term:

Date	Activity	Phase
6/5/23	CLSS Schedule Build opens in Design Mode Departments begin building Spring 2024 class schedules	Schedule Build
9/15/23	Initial "Design Mode" schedule build process in CLSS complete Any remaining departments moved to "Refine Mode" Departments should hold any additional changes until after room assignments are complete.
9/18/23	Advisors can view the schedule for advising appointments
9/18 – 10/3/23	Registrar's Office clean-up/review
9/18-9/22/23	Run AdAstra Optimizer to assign rooms	Room assignment
9/25/23	AdAstra classroom scheduling visible to departments using AdAstra Departments may input additional changes directly in CLSS	Refine
10/4/23	Classes available for viewing on BearWeb and Schedule of Classes by 8:30am	Publish
11/1/23	Spring 2024 Registration opens	Registration

LSIT (Late-Start Intensive) courses for Spring 2024 will run March 18 – May 9, 2024.

Summer 2024 - Traditional Term:

Date	Activity	Phase
9/18/23	CLSS Schedule Build opens in Design Mode Departments begin building Summer 2024 class schedules	Schedule Build
10/27/23	Summer 2024 edits due
10/30 - 11/16/23	OAR Scheduling Team clean-up reports & optimizer room assignments
11/17/23	Publish Summer 2024 schedule in BearWeb and Schedule of Classes	Publish
4/4/24	Summer/Fall 2024 Registration opens	Registration

Additional Scheduling Resources:

University Standard Class Meeting Times

Instructional Method Details & Set-up

Meeting and Classroom Capacities

Schedule Build Timeline Development

IRMA Course Demand Dashboard

IRMA Access Request Form

Important Notes:

Class Scheduling:

During Fall and Spring terms, All departments should plan to have a minimum of 10% of their schedule offered outside of the 9am to 2pm Prime Times.

Traditional Lecture courses will be scheduled in the attached spaces first. Please see the revised capacities document.
We will continue to work to spread our schedule across the days and times of the week. Meeting patterns with the highest utilization, and therefore with the most frequent space constraints are:
- MWF:
  - 10:10 am
  - 12:20 pm
  - 1:25 pm
- MW:
  - 1:00 pm
- TR:
  - 9:30 am
  - 11:00 am
  - 2:00 pm