Class Roster Verification FAQs

1. Can I start my Class Roster Verification Early?

No, you should not start your Class Roster Verification early, unless all students have participated in the section. The Process Start date and deadline is listed in the email that faculty receive on the first day of the process, as well as the email faculty receive when the process begins.

2. Will the student be dropped from my class if I indicate they have not participated?

Not necessarily. The only students whose schedules are dropped are those who are marked as not participating in all sections. Those students are processed as a retro cancelation since they never started participation.

3. Why do I need to complete the Class Roster Verification?

The Class Roster Verifications helps the university ensure that we are able to identify and process students who never begin a term and process them as a Retro Cancelation for Financial Aid purposes. The processing of retro cancelations is required by federal regulations associated with Title IV aid.

4. Are students penalized if I report them as not participating?

No. A student marked as “Not Participating” will receive an automated email indicating that they should contact their professor about their participation or drop their course. If a student is reported as not participating in all sections, they are retro-canceled to prevent them from being charged for a term in which they are not planning to attend.

5. I received a spreadsheet that lists the classes I am teaching. The list is correct. If I email the Registrar’s office stating that the list is correct, have I verified my rosters?

No. The rosters must be verified through the Class Roster Verification System, where participation will be indicated for each student enrolled in your courses.

6. One of my courses, starts later in the term. Do I verify the roster even though the course has not started yet?

No. For Courses that begin later in the term you will receive a separate email indicating when to verify your roster.

7. I cannot access the Class Roster Verification System. What do I do?

Be sure you are using your BearID and Password. Occasionally, a password update to your BearID is needed if you have not accessed the Class Roster Verification for some time. Contact the Office of the Registrar as soon as possible for further direction.

ITS BearID Information

8. My student contacted me at the start of class stating that they intended to come to class, but I have not seen or heard from them since, and the class roster verification deadline is approaching. How do I confirm their participation?

Mark the student as not participating. This will trigger an email to the student directing them to contact you or drop the course. This will also cause the student to appear on the Reports for the Office of the Registrar so that the student can be evaluated for a retro-cancelation so that they will not be charged for a term in which they do not plan to intend.

9. Do I need to verify a roster if only one student is enrolled?

Yes. All rosters with active registration must be verified.

10. Do variable hour and independent study courses need to be verified?

Yes. All rosters must be verified for all course types and instructional methods.